Skagerrak Software User Forum

Motelmate => MotelMate discussions => Topic started by: Grant on November 13, 2009, 12:54:56 am



Title: Invoice - email format
Post by: Grant on November 13, 2009, 12:54:56 am
Patrick we are increasingly being asked for Invoices to be emailed. The windows WMF format uses approx. 2Mb and takes ages to send.
You mentioned that you were looking at a PDF format, have you made any progress on this?
Grant :-\


Title: Re: Invoice - email format
Post by: ian on November 21, 2009, 01:42:18 am
If anyone has this problem, give me a ring and I will tell you how to convert the WMF file to a JPG which will reduce the file size to about 46KB instead of 2MB - 03 3660838.  It is a stop-gap measure until we can get the invoice files changed to PDF format or JPG file.


Title: Re: Invoice - email format
Post by: MM_Admin on November 25, 2009, 09:55:00 am
Hi Grant / Ian
We are aware that the .WMF (Windows Metafile Format) is a 'less than optimal" solution for what you need !

We are working on a cunning plan to make PDF's using a little extra bit of technology magic we've just picked up!
We will finish it soon and then start testing with a 'good keen motelier' somewhere !

Any volunteers??
:)

Cheers
Patrick


Title: Re: Invoice - email format
Post by: Big Willy on November 27, 2009, 09:38:16 am
Yeah, I'll be your space monkey if you like.

What I have been doing is hit the 'print' button and turn whatever it is into a pdf file (needs Adobe acrobat installed to do this) then I hit the 'email' button to email it, and then I delete the wmf file from the email and replace it with the pdf file.  Then I delete the wmf off my desktop to get rid of it and .....  CRIKEY this is starting to get complicated,  maybe I'll buy a box of stamps....


Title: Re: Invoice - email format
Post by: bibo on November 28, 2009, 07:00:57 am
Hi,
If, as Willy says, using the pdf format is complicated, how easy will the 'new' software be?
 ???


Title: Re: Invoice - email format
Post by: MM_Admin on November 28, 2009, 08:48:41 am
Hi Billie
"New' method will be exactly the same as the old,

It's all done on a need to worry about basis and you don't need to worry !
:)
You just press the button and a PDF appears in an email! That's the way we like it, Dead simple, it's easier to explain that way !
:)

Cheers

Patrick


Title: Re: Invoice - email format
Post by: KellySeabreeze on November 17, 2011, 02:19:00 am
Has there been any progress with this. My version is still saving as WMF. I know how to convert it to PDF, but its time consuming and I think there must be a quicker way.

Also I don't like it how it saves a file to the desktop (this is not a good way to save any file). I don't mind a file being saved but it would be better if we could specify the location and the naming convention.


Title: Re: Invoice - email format
Post by: MM_Admin on November 22, 2011, 04:46:40 am
Hi Kelly!
We moved to making P{DF invoices some time ago!
The PDF'ing software is called FOP (great name!!) and is installed automatically at startup, BUT you can turn it off.....

If you go to the manager Tab on your main menu
Advanced Options
Developer Options  (of File Library > Developer options tab, it depends on which build you have)

You should be able to see if FoP is checked or not !
If not turn it on, it makes invoices around 20KB in a folder of it own and they look great!

Best wishes

Patrick

PS
If you get stuck call us on the helpdesk, We hate WMF files too!



Title: Re: Invoice - email format
Post by: bibo on December 30, 2011, 01:03:28 am
I have just been checking what our emailed invoices go out as and it is only 12 kb.We send all our invoices by email and they go quick as a flash